Intergroup Renewal Travel Reimbursement Program

For use by an Intergroup to be reimbursed by the Region 7 IG Renewal Committee for expenses associated with assisting and encouraging a member to travel to the Intergroup meeting.

Program Intent:

The Intergroup Renewal committee wants to help members in your area attend their Intergroup meetings. The cost of travel (e.g. tolls, parking, fuel costs, public transportation, cab/Uber, etc.) can discourage some members from attending their Intergroup meetings. The committee has created this program to financially assist any Region 7 Intergroup that has a member or members in this situation.

It is up to the Intergroup to determine if the need exists. The Intergroup Chair (or designated board member) will request funds via the form below. We have a limited budget, so all requests are honored in order of request, and approved on a case by case basis. There are currently no limits on how much or how often funds can be requested, we just ask that the Intergroup requests only what is necessary.

Instructions: Complete and submit this form for reimbursement; fields with * are required. Please upload scans or photos of all applicable receipts near the bottom, or email them to the Region 7 treasurer.
Reimbursement requests without receipts will not be honored.
Reimbursement will be made directly to the Intergroup, not an individual group representative.

Your Name:*

Your Email:*

Your Intergroup Board Position:*

Explanation of financial hardship circumstance, and how the funds will be used
(no names please):*

Upload a scan or photo of your receipts:Please combine multiple receipts into one document if possible, or up to two additional files. Alternatively, you can email your receipts to the Region 7 Treasurer separately.

MileageFrom p. 6 of Policy Manual Section 2, Article II.B.2. – Miscellaneous Funding for Events (10/13)
2. Driving costs will be reimbursed as follows:
a. Personal vehicle costs are reimbursed at the current volunteer rate allowed by the U.S. Internal Revenue Service, plus parking fees and tolls; OR
b. Personal vehicle costs are reimbursed at actual gas expense, as documented by receipts, plus parking fees and tolls; OR
c. Costs of car rental (including rental fees), actual gas expenses, parking fees and tolls.
If you drive your own (or a friend’s) vehicle and want to be reimbursed for actual gas expenses, fill the tank before leaving. When you get home, fill it again and submit that second receipt for reimbursement.

Number of Miles:

Amount: Miles x $0.14 (IRS Volunteer Rate)

Other Travel Expenses (e.g. tolls, parking, public transportation, cab/Uber):

Amount:

Total Reimbursement Request:

Amount (Calculated Automatically):

Any special instructions for the Region 7 Treasurer?

Submit Reimbursement Request